This is a revised Draft Constitution that will be presented to the 2025 AGM on 29th April.

1. The Association shall be called the Mapperley Park Residents’ Association (‘the Association’). The object of the Association shall be:

• The conservation, preservation and improvement of the amenities of Mapperley Park and the adjoining areas
• To give members a voice on local issues
• To nurture a sense of community 

MEMBERSHIP 

2. Membership of the Association will be open to residents of Mapperley Park or adjoining areas within the Mapperley Park Conservation Area, and owners of freehold or leasehold property within the same areas.

3. No member may represent themselves as speaking on behalf of the Association to any outside individual, Local Authority or other body. All such representations must be made through the Chair or Secretary, with the approval of the Committee.

4. The annual membership fee per household is £10.00. Any proposed increase in fees to be put forward for a vote by members at the Annual General Meeting (AGM).\

5. Fees are due on the 1^st day of January each year, to be held in a designated account, to be managed by the Treasurer to: 

• Cover the costs of the MPRA newsletter
• Fund/contribute to social events for membersSupport local initiatives and charities

THE COMMITTEE

6. The Association shall be managed by a committee of no less than three members, elected by the membership at the AGM (see below). Any fully paid-up member may put themselves forward to serve on the Committee. The members shall be elected at an AGM each year and subject to termination of office by resignation. Once elected, Committee members are required to stay in post until the next AGM, although may step down in exceptional circumstances (such as ill-health or if they move out of the area), subject to notice to the Committee. The Committee shall have power to fill any vacancy that arises, from the membership, until the next AGM. Retiring members of the Committee are eligible for re-election.

7. The Committee shall comprise a minimum of three persons, covering at least two of the priority roles listed below. In the event that one of the priority roles remains unfilled, the serving members of the committee may cover that role until it is filled.

Priority roles:

• Chair (the public face of the MPRA, point of contact for members, stakeholders and partners, responsible for oversight of the Committee, running meetings, promoting the MPRA, annual report on the activities of the Committee to the AGM). The Chair will preside over any vote at Committee or at AGM (in the event of an equal vote, they shall cast the deciding vote).
• Treasurer (managing the accounts of the Association, oversight of banking, appointment and liaison with auditors, reporting on finances of the MPRA to the membership at the AGM)
• Secretary (scheduling meetings, taking notes of discussions, keeping records and inviting stakeholders to AGMs and other meetings and events)

Additional roles that are desirable:

• Membership Administrator (promoting membership, collecting and monitoring membership fees, chasing non/late payment)
• Newsletter Editor (planning editions of the newsletter, commissioning and collating articles, securing advertising, writing articles, editing and proofing final copy, liaising with printers, circulation)
• Social Media Manager (updating the MPRA website, Facebook page and other social media, as required, publishing online summaries of meetings, promoting social and community events, responding to enquiries and concerns raised on social media)
• Social Events Manager (organising social events hosted by the MPRA for its members)
• Council and Community Liaison (managing our interactions with Nottingham City Council, our Mapperley ward councillors, the local police etc on matters to include the environment, trees, and antisocial behaviour)
• Planning Officer (advising members and the Committee on all matters related to planning applications, breaches and enforcement)
• Up to three general members of the Committee 

An individual may serve in one or more roles, subject to confirmation by vote at the AGM.

8. Committee membership shall be conferred by a majoriy vote at the AGM. In the event that a Committee post becomes vacant during the year, the serving Committee members have authority to fill the post until the next AGM. In the event that a post remains vacant after the AGM, serving Committee members will aim to cover it until it is filled. If a member is willing to take on the role in the meantime, the serving Committee members can appoint them until the next AGM.

9. Committee meetings will take place four times a year. Three Committee members must attend for a meeting to be quorate. Summaries of meetings to be published on social media, where appropriate. The Chair will provide an annual report of the Committee’s activities throughout the year to the membership at the AGM.

10. The Committee is empowered by the membership to act in the community’s best interests and communicate with third parties, stakeholders and partners as it sees fit, reporting to members on such activities annually at the AGM, or sooner if appropriate.

11. The Committee has the power to expel any member whose conduct has, in the opinion of the Committee, rendered them unfit for membership. Before any expulsion, the alleged complaint or grounds for concern shall be set out in writing and the member given the opportunity to respond in writing within 7 days, or in the alternative to attend the next Committee meeting, at which a vote will be held regarding the expulsion.

12. The Committee shall have power to amend the Constitution but no such alteration shall take effect until the same has been confirmed by a two-thirds majority at the AGM or a Special General Meeting convened for the purpose.

ANNUAL GENERAL MEETING (AGM)

13. An AGM of the Association will be held every year in April, as arranged by the Secretary. Notice of the AGM shall be published on social media and/or in the MPRA Newsletter, as appropriate, not less than 21 days before the meeting.

14. The purpose of the AGM is to:

• receive a report of the activities of the Committee for the previous year
• receive and, if approved, ratify a statement of the Association’s accounts for the previous year
• appoint members of the Committee
• approve any proposed increase in membership fees or changes to the Constitution
• provide an opportunity for members to raise any local concerns
• engage with key stakeholders and partners
• deal with any special matter which the Committee desires to bring before the members and to receive suggestions for resolution

15. Notice of the AGM will be publicised on social media, in the newsletter and otherwise as appropriate. The Notice of AGM shall specify which, if any, officers and Committee members are offering themselves for re-election.

16. The meeting will be open to all paid up members and the Secretary will invite relevant stakeholders and partners to attend (such as, but not limited to, the Local Council, Police and cricket club). A Summary of the AGM will be published on social media and in the MPRA newsletter.

17. A Special General meeting may be convened at any time by the Committee, or a member, on not less than 7 days’ notice to members, such notice to be published on social media or otherwise, as appropriate. Such notice to specify the matters to be discussed.

WINDING UP

18. The Association may be wound up voluntarily if a resolution is passed by a majority of the members present and voting at a General Meeting convened for that purpose. The resolution for winding up must specify the way any remaining funds and assets of the Association shall be disposed of after satisfaction of all debts and liabilities.

19. In the event of winding up, any remaining asses shall be distributed as follows:

• Any assets held on trust or subject to conditions shall be dealt with in accordance with the trust or conditions
• After the satisfaction of all debts and liabilities, any remaining assets shall be transferred to a charity or non-profit organisation with similar objectives as decided by the members in the resolution for winding up.

20. The Committee shall notify all relevant authorities of the decision to wind up and shall comply with all legal requirements for the winding up process.

21. The Committee shall prepare and present final accounts to the members at a General Meeting. The accounts shall be independently checked, and any remaining funds shall be distributed in accordance with the resolution for winding up.

PRIVACY POLICY

This Privacy Policy outlines how the Mapperley Park Residents’ Association collects, uses, and protects your personal information when you visit our website or engage with our community. We are committed to safeguarding your privacy and ensuring the security of your personal data

1. Information Collection: We may collect personal information such as your name, email address, postal address, phone number, and other relevant details when you interact with our website or assocation. This information is collected with your consent and may be obtained through forms, surveys, or direct communication.

2. Use of Information: Your personal information is used to enhance your experience with our website and association. We may use this information for the following purposes:

• Providing access to community resources and services
• Sending relevant updates, newsletters, or announcements
• Responding to inquiries or requests
• Improving our website and offerings
• Conducting research and analysis to better understand our membership

3. Information Sharing: We do not sell, trade, or rent your personal information to third parties. However, we may share your information with trusted service providers who assist us in operating our website or conducting business activities, subject to confidentiality agreements. We may also disclose your information when required by law or to protect our rights and safety.

4. Cookies and Tracking: Our website may use cookies and similar tracking technologies to enhance user experience, analyze trends, and track user interactions. You can control cookies through your browser settings and opt-out of certain tracking activities. However, disabling cookies may affect your ability to access certain features of our website.

5. Data Security: We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Children’s Privacy: Our website is not intended for individuals under the age of 13. We do not knowingly collect personal information from children without parental consent. If you believe that we have inadvertently collected information from a child, please contact us immediately.

7. Updates to Privacy Policy: We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review this policy periodically for any updates. Your continued use of our website or services after the posting of changes constitutes acceptance of those changes.

8. Contact Us: If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at info@mapperleypark.org

By using our website or engaging with our association, you consent to the terms of this Privacy Policy. Thank you for trusting us with your personal information.

DATA PROTECTION POLICY

This Data Protection Policy outlines how the Mapperley Park Residents’ Association collects, uses, and protects personal data in compliance with the General Data Protection Regulation (GDPR) and UK data protection laws. We are committed to ensuring the privacy and security of personal information entrusted to us by our users and community members.

1. Data Collection and Processing: We collect and process personal data only for specified and legitimate purposes, and we ensure that it is adequate, relevant, and limited to what is necessary for those purposes. Personal data is collected with the consent of individuals, and they are informed about the purposes of processing at the point of collection.

2. Lawfulness, Fairness, and Transparency: We process personal data lawfully, fairly, and transparently, in accordance with the principles outlined in the GDPR. Individuals are provided with clear and concise information about how their data is processed, including the purposes of processing, the legal basis for processing, and their rights regarding their personal data.

3. Data Minimization and Accuracy: We take measures to minimize the data we collect and ensure its accuracy. Personal data is kept up to date and accurate, and we take steps to rectify or erase inaccurate or incomplete data without delay.

4. Data Security and Confidentiality: We implement appropriate technical and organizational measures to ensure the security and confidentiality of personal data, including protection against unauthorised or unlawful processing and accidental loss, destruction, or damage. Access to personal data is restricted to authorised personnel who have a legitimate need to access it.

5. Data Subject Rights: We respect the rights of individuals regarding their personal data and facilitate the exercise of those rights in accordance with the GDPR. This includes the right to access, rectify, erase, restrict processing, and object to the processing of personal data, as well as the right to data portability and the right not to be subject to automated decision-making.

6. Data Transfers: We do not transfer personal data outside of the UK or the European Economic Area (EEA) without ensuring that adequate safeguards are in place to protect the data, in accordance with the requirements of the GDPR.

7. Data Breach Notification: In the event of a personal data breach, we have procedures in place to promptly assess the breach, mitigate its impact, and notify the relevant supervisory authority and affected individuals, as required by the GDPR.

8. Review and Update: We regularly review and update this Data Protection Policy to ensure its effectiveness and compliance with applicable data protection laws and regulations.

9. Contact Information: If you have any questions, concerns, or requests regarding our data protection practices or this Data Protection Policy, please contact us at info@mapperleypark.org.

By using our website or engaging with our association, you acknowledge that you have read and understood this Data Protection Policy and consent to the processing of your personal data in accordance with its terms.

Please find attached, the agenda for our next MPRA AGM and the minutes of our previous one.

The MPRA would like to invite our community to a Platinum Jubilee Celebration Event. Book the date in your diaries and watch this space for more details, which will follow….

There are several texts below in this news section:

1. From Mike Reade (MPRA Commitee): A Notice has been issued by Nottingham City Council (NCC) for the disposal of its freehold interest in Carrington Sports Ground. The sales agency website: https://www.nottinghampropertyplus.co.uk/#consultations has a site plan showing the boundary of the property. Given the ground is part of the Mapperley Park and Alexandra Park Conservation Area, MPRA are of course concerned regarding the sale of the land from our Council to a non-council organisation.We have been in contact with NCC and have received assurance from a NCC Estates Surveyor – Strategic Assets & Property, Growth and City Development Department that ‘The council are not looking to see it redeveloped for housing or used for anything other than its current use as a cricket ground’. However, as the Notice does advise ‘Any person wishing to comment on the intended disposal should do so in writing…’, (by the 5th November 5pm) the MPRA committee will be submitting comments on Mapperley Park Residents behalf. Furthermore, we have been in contact with the NCC Planning Department and, in consultation with a Principal Planning Officer, Growth and City Development, Planning Regeneration and Housing Department, we have drawn up the following list of Nottingham City, Land and Planning Policies, Development Plan Document, Local Plan Part 2 (available at https://www.nottinghamcity.gov.uk/…/the-adopted-local…/) relevant policies which our comments will refer to:DE1: Building Design and Use. Page 101.HE1: Heritage Assets. Page 113.EN3: Playing Fields. Page 145.EN1: Development of Open Space. Page 142.In addition, our Mapperley Park and Alexandra Park Conservation Area, Character Appraisal and Management Plan and was compiled between 2005 and 2007 and included extensive public consultation (available at http://www.nottinghaminsight.org.uk/d/96136). This document refers to the cricket ground as playing fields and as police training grounds in several instances but most importantly, it refers to the unanimous support by the public for the grounds to remain as an open space: page 42 item 15, 15.1 and 15.2. Please remember, that we have been advised that it is NOT the intention of NCC to sell the land for any purpose other than to ensure the continued use of the property as a cricket ground with associated pavilion. We are not likely to be party to the particulars of the Freehold contract and therefore we must rely on NCC to ensure that suitable legal wording be used in the agreement ensuring the long-term retention of the grounds and pavilion as community assets and open space for the benefit of the people of Nottingham. Comments on the disposal of the pavilion and grounds can be made in writing to C/o Property Plus, Nottingham City Council, Loxley House, Station Street, Nottingham NG2 3NG or by email to Property.Plus@Nottinghamcity.gov.uk or you can contact our Local Councillors, their details are available at https://nottinghamcity.gov.uk/…/council…/mapperley/.

2. Please find below, the council’s intention of sale notice and a summary from a Q&A session between a resident and a Nottingham Property Services employee, who have asked the resident involved to share this. (Submitted by residents.)

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3. “A View from the Terrace” as seen from Esher Grove.

“The view of the Sports Ground from our terrace has not changed a great deal during the last 100 years although there were times when it might well have done, but more about that later…” (Written in 2016 by Michael Smith)

4. Written by John Lamont and published in 2018 – From the MPRA Newsletter 2018 (Page 5 in the reader).

Time: 7pm

Dear All,

Please find below:

1. The Agenda for the MPRA AGM

2. The Minutes of our last AGM (2019)

The AGM will be on Wednesday 12th May 2021 at 7pm via Zoom. We hope that MPRA members will join us.

The link is https://zoom.us/j/93461108332?pwd=ZDdhZSsycExRTXlQQjBIM2tpV0ZqZz09

Please find a copy of the April 2021 MPRA Newsletter here.

The MPRA exists to promote the interests of members and other residents of Mapperley Park. It is proactive in raising specific issues of concern to residents in particular housing developments, public nuisance and crime and tree maintenance with Local Authority representatives and officials. It also seeks to promote community well being in a whole variety of ways which includes both formal eg Newsletters and informal eg Facebook.

MPRA is a voluntary organisation which relies heavily on its Committee members to organise and support the above activities. Clearly this requires judgement about how much support can be provided to members and residents. In some enquiries or requests it is sensible for MPRA to signpost other more formal advice bodies particularly when the issue is complex or contentious such as neighbours disputes, safeguarding, mental health matters or legal matters.

The Committee also reserves the right not to post stories on its Facebook which are of a repetitive nature or which involve animals unless the issue has not been resolved by other means in a sensible time frame. This is a matter of judgement but MPRA does recognise that its officers only have limited personal time available to discharge their voluntary duties.

Sue Clague Chair MPRA on behalf of MPRA Committee.