MAPPERLEY PARK RESIDENTS’ ASSOCIATION AGM
Wednesday 24th April 2019 at 7.30pm
AGENDA
- Chair’s opening remarks
- Apologies for absence
- Minutes of last AGM
- Councillors’ reports
- Treasurer’s report
- Appointment of Independent Examiner
- Membership
- Mapperley Park News
- Social Events
- Planning
- Crime and Traffic
- Trees
- Election of Officers
- AOB
Chair’s opening remarks.
The Chair welcomed everyone to the AGM and then went on to thank the committee for their work during the year, she also thanked Alisdair and Sally Butler for their work on Mapperley Park News and June Greenway and her ‘ladies’ for their work on the roundabout. Another £500 has been given to them for the summer planting. Membership has shown a slight increase, largely due to the hard work of Mark Cox. Mark’s own commitments mean that he feels no longer able to give time to the committee and so he was standing down. Thanks were extended to Mark for all the work he has done over the years for Mapperley Park and for building up the membership and being involved with all the events. He will be much missed. Cherry Burgess is taking over Membership from him and she was welcomed to the committee. Congratulations were also given to everyone who opened their gardens in the summer and to the people who visited them. The event raised £11,000 for charity. Farewells were given to David Hughes and his wife who are leaving Mapperley Park after many years of support, and also to Michael and Hayley Johal who are retiring from the paper shop and have helped in the delivery of Mapperley Park News. All will be missed.
- Apologies
The following people sent their apologies: Mark Cox, Phil and Sheelagh Glanfield, Mary Brimelow and Bee Sanghera
- Minutes of last AGM
Acceptance as a true record of the proceedings was
proposed by Ewan Lamont
seconded by Ellie Kennedy
agreed by all.
- Councillors reports.
Cllrs Rosemary Healy and Leslie Ayoola
They reported on the tree situation in Mapperley Park as a conservation area. The Council has £15000 for trees in the city and can’t spend as much on Mapperley Park trees as we would like. Pollarding trees, eg in Tavistock Drive, costs about £300-400 per tree. David Podesta, who used to be the MPRA representative for trees, asked about the policy on replacement trees. Concern was expressed about Council workman who were tarmacking the pavements right up to the tree trunks so that there was no way the trees could get water without extending roots under walls and into gardens. The extra leaf bin collection in November was much appreciated, but some people didn’t get notice that it was happening. Cllr Healy suggested that the notice could be included in the Christmas bin collection notices and attached to every bin.
Some concerns were expressed about regularly missed bin collections. The advice is to ring the Council and report it, or to go on the website and fill in the details in the bins and rubbish section.
If people have any other specific concerns they can be reported to the Cllrs by direct emails or by the Mapperley Park Facebook page.
Ebers Grove: concerns expressed about the change of use of one of the houses. Cllr Healey said that the Council were not the purchasers it was a private sale but they would be aware of the concerns and take into account residents’ views.
Potholes. There are still potholes causing concern, especially on Magdala Road. Compensation is being paid out for car damage, but comes from a different budget. The Highways officer has looked at them, but as yet they do not fulfil the criteria for repair, but he is keeping a watching brief.
The Chair thanked the Councillors for attending and for their helpful contributions.
- Treasurer’s report
(attached separately)
There has been an increase of 71 households, bringing in more membership fees and Mapperley Park News continues to bring in a healthy income.
Richard Bonello has been the Independent Examiner for the accounts for over 30 years. He is stepping down and our grateful thanks are extended to him. We are now looking for a qualified accountant to take his place.
- Membership
A welcome is extended to Cherry Burgess who has taken over the Membership and Privilege cards from Mark
Membership is growing and we hope that people will encourage their neighbours to join. There are 365 members in the Facebook group. This is a closed group. To join it you have to have paid the annual subscription (£5 per household ) and give your address. You must answer these questions or the membership request will be ignored. All posts are monitored to make sure that they are appropriate. The people monitoring them are volunteers and will respond as soon as they are able to.
The Privilege cards are a real bonus. Harts restaurant is still on the list, and the Little Deli on Hucknall Road has been added. The full list of participants is available on the FB page. If anyone still needs a privilege card please contact Cherry.
- Mapperley Park News
The recent edition was even more extensive with a wide range of articles. Many thanks to Alisdair and Sally for this. The revenue comes from advertising and if you know of any businesses that might be interested in advertising in it, they should contact Alisdair or Sally. Also, any ideas for articles for the next edition will be most welcome. Michael and Hayley from the paper shop in Carrington have been a great help in delivering them. Now that they have retired, we need to consider another way of delivering them. Our grateful thanks were also extended to Michael and Hayley.
- Social Events
Bee Sanghera is in charge of social events. We had a very successful Christmas party at the Magdala tennis club.
The next event will be held on Sunday June 9th from 3-6pm at the Magdala tennis club.
There will be a BBQ, a food tent, and entertainment for the children.
- Planning
Throughout the year Mike has kept a watching brief on planning issues and has advised us of any causes for concern. He has also given advice to individual members on any planning issues, including Party wall and Building Regulations. His advice is free to paid-up members and we are very grateful to him for this. If you have an issue and want to contact him, he can be emailed or contacted via the Facebook page.
- Crime
Police attending were Sgt. Paul Ferguson, and PCSO Hrycay (aka James)
They reported that crime overall in the area had dropped 12.6% and personal crime by 11.9%. Burglaries, car and garage crimes have increased. There has been close co-operation between the police and residents reporting crimes as they are happening which has led to some arrests. Some of the car crimes have been done by a person who has mental health issues and these are now being addressed.
Graffiti appeared on the walls at the top end of Magdala Road. The Council were alerted and they have been cleaned up.
A question was asked about a door to door pedlar who looked dodgy and had climbed over a locked gate to gain access to a property. The police advised that genuine door to door sellers should have a pedlar’s certificate which you should ask to see. Ring police if in doubt. 999 if something happening immediately; 101 call should be dealt with in 3 days.
There has been a spate of car crimes especially those involving keyless cards. When a car is parked outside the house make sure that the key is wrapped in foil or put in microwave (switched off!) to prevent the signal from being hacked.
Some people expressed concern about the rough sleepers outside the Carrington shops and Cods Scallops. Although this is not on our patch, if you contact our police, they will pass on the message to the Sherwood team.
The Police were thanked for their input at the meeting and for their continuing support in Mapperley Park.
- Election of Officers
The current committee members are prepared to continue and the Chair suggested that they could be re-elected en bloc.
Proposed: Cath Greenwood
Seconded : Linda Boston
Agreed by all.
The committee were therefore duly elected to serve for another year.
- AOB
There was no further business so the meeting concluded at 8.35pm
Mapperley Park Resident’s Association
Treasurer’s report to AGM 2019
24th April 2019
The 2018 accounts have been examined by our independent examiner, Richard Bonnello and they show an excess of income over expenditure of £3818. As a result of this our accumulated funds at the start of 2019 stood at £16,572.
You have copies of the Income & Expenditure Account and the Balance Sheet as at the 31st December 2018.
Our subscription income for 2018 came from 290 members, an increase from 2017 by 71 households. This is encouraging and is due to Mark’s hard work chasing members for their annual subs.
Net income from last year’s Mapperley Park News stood at £3533. Again, this is down to the tremendous work Alisdair and Sally Butler have put into the newsletter, along with contributions from other committee members. The newsletter continues to attract a range of advertisers and proves to be a very successful revenue stream for the association. Our corporation tax liability for last year will be in the region of £830.
Other expenditure this year has included £549 on the planting of the roundabout and £450 on the well attended Christmas party.
Our liabilities included in the balance sheet include the provision for corporation tax, AGM expenses and subs for 2019 which were paid in advance.
Our current available funds stand at approximately £17,400 taking into account our tax liability due later this year. We are very pleased to see such a healthy balance and hope that we are able to sustain this, through the continuing success of the newsletter and by more households becoming members.
Finally, I would like to offer my thanks to Richard Bonello who, for a final time, kindly examined the accounts for us – he informed me that he has done this for the association for over 30 years. We are incredibly grateful for the time he has given to the association over the years.
We will be looking for a new examiner so if anybody knows of an accountant or bookkeeper that would be willing to act as an independent examiner then please do get in touch!
Mapperley Park 